Present: Mary Foster Cadbury, Christopher Cadbury, Bob West, Nettie West, Val Suter, Caroline Webster, Vonn New, & Karen Snare.
Minutes are numbered from the beginning of the calendar year.
The meeting opened with silent worship
2009 – 40 Vonn New volunteered to serve as Recording Clerk for the day. The meeting approved.
2009 – 41 Mary foster Cadbury reported for the Nominating Committee. The committee brought forward the name of Elisabeth Prenot for service on Hospitality.
The meeting approved.
The Nominating Committee is still seeking a person to serve as recording Clerk, and may ask several Friends to share the job.
Val Suter reported for Ministry and Counsel
2009 – 42 The committee brought the following letter of introduction for Carol Rice:
“Dear Friends,
This letter is to introduce our dear Friend and member Carol Rice, who is traveling in the United States and visiting Meetings. We send you our greetings through her, and commend Carol to your loving care.”
The letter was approved, and will be sent to Carol, who is already traveling.
2009 – 43 Val brought a recommendation for two grants from the Ricketson Education Fund, to assist with tuition to Oakwood Friends School. This recommendation has been seasoned by the clerk, the treasurer, and the clerk of Finance Committee, in addition to Ministry and Counsel. It is recommended that we grant $1000 to a Bulls Head attender, and $500 to a member of another meeting in Nine Partners Quarter.
The meeting approved.
2009 – 44 Announcements from Ministry and Counsel:
Sign-up begins next week for new Friendly Bunches.
Upcoming potlucks – 9/20 – Friends recollect Yearly Meeting Sessions.
10/18 – Peter Lang on Thomas Kelly
Val brought a number of letters received for Friends far away to share with the meeting. The letters will be in the Gathering Room.
Ministry and Counsel is discussing whether or not there is a need to maintain a telephone at Bulls Head meetinghouse. A recommendation will be forthcoming.
2009 – 45 Bob West reported for Finance Committee. He presented a spreadsheet (below) showing our budget, covenant donations to New York Yearly Meeting, and annual balance over the last 5 years. It was noted that last year we donated $11,500 to NYYM, and ended the year with a deficit of $2,329, and that contributions to the meeting have decreased over the last several years.
Finance Committee recommended that 2010’s covenant donation to NYYM be $10,000. We may increase this donation to a maximum of $12,000 in January, 2010, if we have a surplus over actual expenses for 2009. The meeting approved.
2009 – 46 The meeting asks Finance Committee to consider changing the meeting’s fiscal year to July 1 – June 30, in order to more accurately report our likely covenant donation in time for NYYM’s “Budget Saturday”
2009 – 47 In order to provide feedback of priorities to NYYM Financial Services Committee, Friends plan a discussion of which programs of Yearly Meeting are of particular concern to us. This will be held Sunday, September 27 at rise of meeting, over a brown bag lunch. Friends who are not able to be present are invited to send written comments to the clerk.
Karen Snare, clerk
Vonn New, acting recording clerk
